What to expect from your Wedding Planner?


Weddings are joyful & happy occasions but sometimes, planning one can be anything but joyful. Although it is natural for you to control everything that happens on your wedding day, sometimes it is best to leave the task of planning a wedding to the professionals so that you can simply enjoy your big day with your friends and family. If you do decide to hire a wedding planner to plan your wedding, you can expect the following from him/her:

The Duties of Wedding Planners

Typically, the wedding planners start by meeting with the couple:

  • The wedding planners should understand the events, not just the wedding day itself, but also the rehearsal dinner, bridesmaid teas, day-after brunches, and any other related events.
  • Review the overall budget
  • Understand the style, colors, vibe, & taste of the couple
  • Discuss progress to date

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The planner then proposes the help needed & presents the couple with a contract for wedding planning services. Probably the services will be a combination of duties, depending on your needs & budget.


One of the first and foremost considerations for your wedding should be the budget. It could start with the number of functions all the way to the food and decor. This decision will also have a massive impact on the rest of the decisions you make for your wedding. In this case, you might find it useful to hire a professional events planner & discuss the budget so that you can avoid over or underspending.

Sourcing for Venues and Vendors

The wedding industry is enormous, and it can be a real pain to find & trust the right service providers with managing the minute details of your big day. Especially when it comes to the bigger piece of work like choosing the venue and key vendors. Hiring a wedding planner can be a blessing in disguise as they know the right people to contact for the venue, the flowers, the food, etc. so that you do not have to worry about anything.

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Your dream wedding and vision

Wedding and event planners also ensure that the couple gets exactly what they’ve dreamed of all their life when it comes to their wedding. Sometimes, you might find it tricky to convey your vision of the perfect wedding or your thoughts and ideas into words. In such a scenario, it might be handy for you to create a vision board to help the planner understand your vision and create the perfect mood, style, and look for your Big-day! Some planners even go that extra mile to create some CGI’s so you get a better idea of how it’s all going to look.

Managing ‘The Day of Wedding

Whether we like it or not, it is quite normal for something to go wrong or some trouble to pop up on the day of the event. Therefore, it is smart to predict the challenges and draw up a plan to overcome them beforehand. In this case, wedding planners can prove to be lifesavers as they can indulge in a strategic planning process where they also anticipate the challenges and what can go wrong so that they are better equipped to handle a crisis.

Create Memories

One of the most integral parts of a wedding day are the memories you create in the form of videos and pictures. A videographer & a photographer are indispensable at any wedding as every couple wants to freeze the happy day to be nostalgic about when they are old and grey. Hiring a wedding party planner helps you relax so that you do not have to worry about the decision-making process and the little details as well as the fine print. All you have to do is enjoy your wedding to the fullest and create memories!


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Things to Watch out for With Wedding Planners

These are signs that the planner is not going to meet your needs:

  • First, you need a wedding planner who is easy to contact & responsive to your needs. If the planner doesn’t return your calls promptly or doesn’t seem organized, then look elsewhere.
  • Make sure about the vendors who are right for you and not just those who have a hand in the wedding planner’s pocket.
  • Make sure that you like the planner’s taste & style. You want your big day to look like you, not like your wedding planner.
  • Like any vendor, you’ll want to have a clear contract with your wedding planner that spells out duties, costs, expenses, deposits & payment schedules. Make sure there are clauses that spell out how increased duties and costs will be negotiated, and what happens if the planner fails to meet obligations or you want to cancel the contract.

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