28 July 2020

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What Does a Wedding Planner Do?

What Does a Wedding Planner Do?


Certainly, a wedding is one of the significant and joyful events in your life. But concomitantly, it can also be the most anxiety-ridden part that you’ll ever go through. There comes the importance of a wedding planner. A wedding planner is someone who assists couples in planning, management as well as the organisation of their wedding.


Even though “What Does a Wedding Planner Do?” seems to be a simple question, the answer to this varies from one client to that of another with whom the wedding planner works with.


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Some of the services rendered by wedding planners including but not limited to-


  • Arranging the caterer, florist and printer(for invitations)
  • Help you with choosing the groom’s wear, the bride’s attire, as well as the bridesmaid attire.
  • Help you with lighting and other details.
  • Setting up the ceremony, reception, and its timelines.
  • Meeting and negotiating with the vendors of choice.
  • Ensuring that the wedding venue is left clean.
  • Ensuring that the wedding equipment hired is returned back.


Initial Consultation – What Does a Wedding Planner Do?


The initial consultation of the client with the planner serves to set the groundwork as to what the client plans to do as well as what the client expects from the planner. The client can be the groom, the bride, the father or mother of the bride or groom or a combination of these individuals.


A wedding planner elucidates the packages available to the client as well as talk through the type of wedding that the client wants. A wedding planner fully explains what’s included in each package, in detail, and most wedding planners typically have a printed list of what all things are included in each package. But despite that, the requirements that a client has to vary based on the budget, venue, vendors, theme and most importantly, the client’s personality. 


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Pre-wedding Responsibilities – What Does a Wedding Planner Do?


Most importantly, the first and foremost responsibility of a wedding planner is to look over the contracts for each vendor. Subsequently, the wedding planner will contact each vendor ideally one week before the event. To ensure that everything goes well without a hitch, the wedding planner will formulate an all-inclusive timeline which is inclusive of their own timeline, the DJ’s timeline, the photographer’s timeline for the entire duration of the wedding ceremony.


The bride, groom, their respective families as well as the ones involved need to consent to the timeline, to make sure that everyone is in sync. A copy is handed out to everyone involved in the rehearsal as well as the wedding party.


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Wedding Day Responsibilities


On the much-awaited day, a wedding planner make sure that the bride-to-be, groom-to-be, the photographer, DJ etc. are informed in advance of all the events that are supposed to take place during that day(grand entrance, dance, cutting of cake etc.)


On the wedding day, the planner should act as a liaison between the client and the vendor. So the bride/groom can enjoy their big day to the fullest, without chasing after each vendor. 


Once the time arrives, the wedding planner makes sure that everyone is in place, based on the timeline set as well as ensure that every person fulfils their responsibility. 


Once the wedding is over, the planner should ideally make sure that the guests are ushered into the reception venue, from the wedding venue.


Wrapping Up 


The duties of a wedding planner are not just limited until everyone clears out of the venue- a wedding planner ensures that all the personal belongings of the clients and the gifts are packed and secured properly. A wedding planner should ideally give proper care to conclude the wedding responsibly and smoothly.


Since every wedding is truly unique, the answer to “What does a wedding planner do” isn’t entirely complete. The primary obligation of a wedding planner is to satisfy the concerns that a bride and groom have when they’ve begun to look for a wedding planner and ensure that the client’s vision is implemented.


Looking for the best Wedding Planner in Sydney, contact Symphony Events now.

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